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Privacy Policy

INTRODUCTION

Oakman Architecture Ltd [known as Oakman Architecture] is committed to maintaining robust privacy protections.

This Privacy Policy describes how we process personal data when clients use our services. It also explains how we collect, use and safeguard the information you give us in accordance with the General Data Protection Regulation (GDPR).

The GDPR legislation protects the unlawful processing of personal data to strengthen and protect the rights of users. It does not apply to information already held in the public domain.

INFORMATION WE COLLECT

Oakman Architecture collects two types of information, “Personal Information”  and “Non-Personal Information”.

Personal Information

At Oakman Architecture, we hold data on file for every client and their related projects. This data contains information you have given us or we have collected in order to carry out our consultancy services.

We also require personal information for accounting purposes.

Personal information includes your contact information, which you give us through the contact section of the website.

Non-Personal Information

We collect non-personal digital data when you visit our website and social media platforms.

Non-personal information is information that cannot be used to personally identify you. Examples of this are anonymous usage data, general demographic information, referring/exit pages and URLs, platform types and any preferences that are generated based on the data you give and the number of clicks.

We use non-personal information mainly in the form of cookies which help us improve, track trends and analyse user patterns on our website. Cookies enable us to analyse website traffic and see which areas of the website you have visited.

USE OF INFORMATION

Oakman Architecture uses personal data it has collected to operate services on the instruction of clients.

We may forward your personal information to third parties that have been employed by us to undertake work on our behalf. We require these companies to comply fully with the GDPR legislation.

Personal information you give us also helps us communicate with you. For example, we use personal information to respond to questions and inform you about our services.

Oakman Architecture will not sell, trade, rent or share your personal information with third parties for marketing purposes without your consent. We do share personal information with vendors who are performing services for the company, such as our email service provider who is given access to users’ email addresses for our email communications. Those vendors use your personal information only at our direction and in accordance with our Privacy Policy.

Cookies

A cookie is a small file that places itself in the cookies folder on your computer in order to analyse web traffic or monitor site visits. Cookies allow web applications to respond to you as an individual, tailoring their operations to your needs by gathering and remembering information about your preferences.

We track information using cookies which include an anonymous unique identifier.  When you visit our website, cookies are sent to your browser from our servers and are stored on your computer hard drive.  This enables us to collect non-personal information about you and your preferences, both on an individual and aggregate basis.  Cookies help us analyse data about web page traffic and improve our website by tailoring it to our clients’ needs.

By using and browsing our website, you agree and consent to cookies being stored on all of your electronic devices. If you would like to change this, you can make adjustments in your search browsers to ensure that cookies are not stored. Alternatively, you can use the various options that search browsers offer to delete cookies from your electronic devices.

We may use both persistent and session cookies; persistent cookies remain on your computer after you close your session and until you delete them, while session cookies expire when you close your browser.

When visiting our website, handsonhranalytics.com, you will have seen a pop up asking for your consent to the use of cookies. You may not see this notice each time you visit so should you wish to withdraw your consent, you can do so by disabling them in your browser.

Google Analytics and Google Tag Manager are used to analyse the use of our website. Analytics is a statistical tool that provides information about the traffic on our website by means of cookies that are stored on users’ computers and devices. Tag Manager is a ‘tag container’ that groups together a number of products under one roof. We use Analytics and Tag Manager to review this information as well as create reports about the use of our website. Google will store this information. Click here to see Google’s privacy policy.

In the event that Oakman Architecture undergoes a business transaction such as a merger, acquisition by another company or sale of all or a portion of its assets, your personal information may be among the assets transferred.  You acknowledge and consent that such transfers may occur and are permitted by this Privacy Policy, and that any acquirer of our assets may continue to process your personal information in accordance with this Privacy Policy.  If our information practices change at any time in the future, we will post the policy changes on our website so that you may opt out of the new information practices.

HOW WE PROTECT INFORMATION

We implement security measures designed to protect your information from unauthorized access.  These include encryption, firewalls and secure socket layer technology.  However, they do not guarantee that your information will not be accessed, disclosed, altered or destroyed by any breaches of such firewalls and secure server software.  By using our service, you acknowledge that you understand and agree to assume these risks.

YOUR RIGHTS REGARDING THE USE OF YOUR PERSONAL INFORMATION

You have the right, at any time, to prevent us from contacting you for marketing purposes. When we communicate with you, you can opt out of any further communications by following the unsubscribe instructions provided in each promotional e-mail or by contacting us directly on info@oakmanltd.com

You can also tell us that you do not wish to receive marketing communications from us. Please note that notwithstanding the promotional preferences you give us by either unsubscribing or opting out, we may continue to send you administrative emails including, for example, periodic updates to our Privacy Policy.

RETENTION POLICY

Oakman Architecture will only continue to store personal information if required by the case, project or contract. After a case is completed, we will continue to store personal information for a maximum of five years.  We undertake additional security measures to destroy personal information.

LINKS TO OTHER WEBSITES

As part of our service, we may provide links to or compatibility with other websites or applications.  However, we are not responsible for the privacy practices employed by those websites or the information they contain.  This Privacy Policy applies solely to information collected by us through our website and services.  Therefore, this Privacy Policy does not apply to your use of a third party website accessed by selecting a link on our site or via our service.  If you access or use the service through or on another website or application, then their privacy policy will apply to your access or use of that site or application.  We encourage our users to read the privacy statements of other websites before using them.

DATA STORAGE

Our data is stored solely within the United Kingdom, on well-known Cloud based systems, our website software programmes as well as our website hosting systems.

ACCESS TO YOUR PERSONAL INFORMATION

Under the GDPR legislation, you have the right to access and amend any of your personal data that we hold.

CONSENT

By accepting our Privacy Policy, you are consenting to Oakman Architecture processing your data as described in this Privacy Policy. If you would like to withdraw your consent, please email info@oakmanltd.com.

 

CHANGES TO OUR PRIVACY POLICY

This Policy may be subject to change in future at any time, in line with legislation.

This Privacy Policy was last updated on 25th May 2018.

 

CONTROLLING YOUR PERSONAL INFORMATION

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on our website, you are not obliged to complete it and can leave it empty. Of course, this would mean we could not contact you if you were making a genuine enquiry
  • By providing your personal information to us, you agree that we can use it for our normal business purposes. You can tell us of changes regarding this use at any time by emailing info@oakmanltd.com. We will not sell, distribute or lease your personal information to third parties without your permission or if we are required to do so by law in the country that we are governed by

If you would like a copy of this information, or wish to find out all the information we hold about you, please send an email to info@oakmanltd.com. An appropriate administration fee may be applied and you accept the processing of personal data under the Data Protection Act 1998 (the Act), The General Data Protection Regulation (GDPR) and the Data Protection Law Enforcement Directive, where the data controller is 38 The Fairway, Northwood, Middlesex, HA6 3D, company registration number 07899401.